BidTorch is quoting, job and invoicing software for HVAC contractors, priced flat per company from $89/mo for 2 seats up to $249/mo for 10, with no per-seat fees, AI follow-up included. A system replacement goes out as three options — good, better, best — on one branded link, with the AI writing the follow-up when the homeowner goes quiet. Maintenance plans renew themselves and bill on their own schedule.
System replacements are won and lost in the presentation. BidTorch puts your 14-SEER, 16-SEER and heat-pump options side by side on one branded link — signed, deposited, scheduled — and when the homeowner stalls, the AI writes the follow-up that gets an answer.
14-day free trial · no credit card · flat pricing from $89/mo · verified 2026-09-21
Present base, mid and high-efficiency systems as side-by-side options with photos. Multi-tier presentation is the classic HVAC upsell — it's core BidTorch, not an add-on.
Sell the spring/fall tune-up agreement once; BidTorch generates the recurring visits so renewals and due dates don't live in your head.
Bill equipment on order, balance on startup — percent-of-job or fixed stages with an over-billing guard, each stage an ordinary invoice on any payment rail.
The AI drafts the quote from your catalog, then chases the quiet ones with a personal email + text built from the quote's real facts. The big platforms sell their AI as $29–99/mo add-ons; ours is included on every plan.
A 20-year-old system dies in July. You measure, load-calc, and send one quote with three options the same evening:
80% furnace + 14.3 SEER2 AC — your base assembly: equipment, pad, lineset flush, disposal, startup.
96% two-stage furnace + 16 SEER2 — swaps equipment lines, adds the media filter from your catalog.
Cold-climate heat pump with backup heat — full electrification package, with the utility rebate noted right on the option.
The homeowner compares all three on their phone, signs, pays the deposit. Equipment gets billed on order via a progress invoice; the balance bills at startup. And the tune-up plan renews itself next spring.
Free calculators, no signup and no email. Nothing you type leaves your browser.
Free shop rate calculator for contractors. Enter overhead, field techs, billable efficiency and profit target to get your break-even and target hourly rate.
Free markup vs. margin calculator for trade contractors. Convert both directions, see what your markup really earns, and find the markup a target margin needs.
Free calculator for trade contractors. Enter your own quote numbers and see what the estimates that never got a yes or a no are worth per month and per year.
Solo $89/mo (2 seats) · Team $149/mo (5 seats) · Crew $249/mo (10 seats). No per-seat fees, ever — and AI quote drafting plus AI follow-ups ship on every plan, not as add-ons. Why we price flat →
Yes — that's the core of the product. Options sit side by side on one branded link with photos and line detail you control; the customer picks, signs and pays a deposit in one sitting.
Yes. Maintenance plans generate recurring service visits automatically, so seasonal tune-ups and renewals track themselves instead of living on a whiteboard.
Yes — progress invoicing bills the job in stages (e.g. equipment on order, balance at startup) with an over-billing guard. Each stage is a normal invoice on any of the payment rails.
Flat plans, no per-seat fees: Solo $89/mo (2 seats), Team $149 (5), Crew $249 (10), AI drafting and follow-ups included. 14-day free trial, no credit card.
Sign up, load your price book, send a branded quote this afternoon. Rather talk first? Call (463) 217-3594.